Submissions | Ukrainian Journal of Physics

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The submission has not been previously published and it is not under consideration for publication in another journal.
The paper is written in accordance to the UJP Author's Guideline with the use of the UJP style file.
The submission file is available in PDF format.
The authors have selected at least three keywords that classify the topic of the paper in the best way.
The authors can suggest at least three reviewers of their submission (at least one of the reviewers should be affiliated outside Ukraine).
Making a new submission, the author must personally add all his collaborators to the appropriate metadata fields (their last names and initials, affiliations, and e-mail addresses).

Author Guidelines

Guide for Authors
UJP Style
UJP Template
Example

1. General information
The Ukrainian Journal of Physics (UJP) publishes original scientific papers in the field of experimental and theoretical physics which are finished studies, contain essentially new results, and are of a broad scientific interest. The paper must be physically and mathematically justified, and it must meet the UJP style regulations. The Ukrainian Journal of Physics does not publish patents, author's certificates, inventions of intellectual property, ideological proposals or notes, popular science papers, etc. Once or twice a year UJP publishes the supplement "Ukrainian Journal of Physics. Reviews" with review papers of general physical scope.

Journal sections

Fields and elementary particles (fields, elementary particles, gravity, high energy physics, nuclear physics, nuclear reactions, astrophysics);
Optics, atoms and molecules (physics of atoms and molecules, optics, lasers, quantum optics, quantum information, photonics, nano- and biophotonics);
General physics (thermodynamics, statistical physics, kinetics, phase transitions, quantum mechanics, superconductivity, nonlinear dynamics);
Plasma physics (physics of plasma, gas, and particle beams);
Physics of liquids and liquid systems, biophysics and medical physics (physics of liquids and liquid systems, biophysics and medical physics);
Liquid crystals and polymers (liquid crystals, polymers, amorphous matter);
Semiconductors and dielectrics (semiconductors and dielectrics);
Physics of magnetic phenomena and physics of ferroics (physics of magnetic phenomena, ferroics and multiferroics, spintronics);
Surface physics (surface physiscs, low-dimensional systems, nonlinear dynamics);
Structure of materials (structure of materials, methods of its diagnostic, spectroscopy, radiation physics);
Chronicle (chronicle, bibliography, personalia).

2. Language
The journal is published in the form of three separate editions:
i) with subscription index 08083 and ISSN 0372-400X in the language of the submitted manuscript, i.e., in Ukrainian for the authors from Ukraine (with abstracts in English), in English for the authors from other countries (with abstracts in Ukrainian);
ii) with subscription index 74500 and ISSN 2071-0186 in English only with abstracts in Ukrainian; and
iii) in electronic form with ISSN 2071-0194.
The papers submitted in Ukrainian are translated into English either by the author or, if the author cannot provide an appropriate translation, by the UJP staff. The latter is done free of charge for the authors, but they should provide the English translation of the paper title, names and initials of the author and coauthors, and abstract. In addition the author should submit the translation of specific terms used in the paper as well as the translation of all proper names mentioned in the text of the paper. The references to translated books should be supplied with the data on the original edition. UJP does not translate the papers submitted in English into Ukrainian. Because of limited funding, the UJP Editorial Office publishes only the English-language issue in full length, whereas the decision in regard to publishing the same paper in Ukrainian is taken by the editors separately each time.

3. Selection of papers
After being submitted, every paper is directed to a Section Editor responsible for the journal section selected by the author. The Section Editor appoints several reviewers (minimum two) working in the corresponding field. The reviewers give their professional evaluation of the paper. Based on the reports received from the reviewers, the Section Editor makes a decision whether the paper can be accepted for publication or rejected (in the both cases, the Section Editor sends the reviewer's reports to the author). The reason for rejection can be a negative review, unconformity to the journal scope, the lack of novelty, etc. If the review on the paper contains remarks, the paper is first sent to the author for revision. If the paper does not correspond to the journal scope or it was not submitted in appropriate form, it can be rejected by the Section Editor prior to the peer review stage.

4. The publication in UJP is free of charge
After the accepted paper was edited, the proof is sent by e-mail to the corresponding author for final approval. After being published, the final version of the paper is sent to the corresponding author in PDF format by e-mail. The publication in UJP foresees no author emoluments and royalties.

Style guide

1. Paper structure
The material should be presented in the following order: paper title, list of the authors and their affiliations, abstract in the language of the paper, introduction, main body (with possible subdivision into sections and subsections), conclusions, acknowledgements, appendices, and bibliography list. The title should be concise, and it should reflect the paper content. The abstract should state clearly the aim, task, main results, and novelty of the paper. Introduction and bibliography list should reflect the contemporary state of the problem considered in the paper.

2. Manuscript preparation
The papers should be prepared in electronic form in LaTeX (preferable) with the use of the UJP Style or in Word. The author should also submit the pdf file of the paper in line with the LaTeX or Word file. In case of each of these two formats, a figures should be submitted in EPS format in black and white (the color and grayscale art should be converted into black and white). If the paper is in Ukrainian, it has to be supplied by the English version of the figures as well. The color and greyscale art can be used in the electronic version of the journal. In this case the author should submit the figures in two formats: in black and white (for print) and in color (for publication in electronic form). The figure files are numbered according to their appearance in the paper, e.g., Fig1.eps, Fig2.eps, etc. The figures should have a width of 8.1 cm (per one column) or 16.7 cm (per two columns), without empty margins, and should have a resolution of at least 300 dpi. The legends in the figures should fit a size of 9 pt for the main text and 7 pt for the subscripts and superscripts (not larger than 2 mm) and use the Times New Roman font, upright and plain (bold for vectors, italic to designate figures a, b, c ... and lines 1, 2, 3 ... in the figures). The lines in the figures should not be too thin.

3. Paper size
The total size of the paper together with figures and tables should not exceed 21 A4 pages in UJP format.

4. References
The references should be numbered according to the order of their appearance in the text. The reference numbers should appear in square brackets.

Multiple references are not allowed. Every item has to include a reference to a single source and end with a period.
Author list.
1. Every author has to be indicated in the form "Family name preceded by the initials (not a full name!)". In the cases when this form faces difficulties (e.g., Chinese, Vietnamese, and so on names), the author’s name is allowed in the form presented in the original article (see examples below).
2. Two authors are separated by "and".
3. Three to fifteen authors are separated by commas, and "and" is inserted before the last name.
4. If more than fifteen authors, the first fifteen authors separated by commas are indicated, and et al. (in italics and without the comma before!) is put at the list end.
5. In the case of large collaboration only the first name is indicated followed by et al. (the collaboration name should be given in parentheses).
6. The list of authors is ended with a comma.
Article title
1. The title of the article in the journal, proceedings, or collective monograph should be given in the normal non-emphasized font and ended by a comma.
Source.
1. The source title should be given in italics.
2. The reference to the journal should include:
  1. The journal title ending with a space; for the journal title, abbreviations, which can be found athttp://images.webofknowledge.com/WOK46/help/WOS/, should be used.
  2. The volume (in bold), if any.
  3. The specifying information if the volume is insufficient to identify the notebook (e.g., the issue preceded by N, if the volume is absent or every issue has its own pagination).
  4. Only the first page.
  5. The year in parentheses.
  6. The corresponding digital object identifier (DOI) in brackets.
  7. References to electronic journals are written in the same form.
  8. If the article is accepted for publication, only the journal title ended with (to be published) should be indicated.
  9. The comma is used after the volume and the specifying information.
3. The reference to a book should include:
  1. The book title with Capitalized First Letters.
  2. The edition number (if any).
  3. The list of editors, if any, is preceded by "edited by" and is written according to the rules for the list of authors.
  4. The publishers and the imprint year in parentheses and separated by a comma.
  5. The corresponding International Standard Book Number (ISBN) in brackets ending with a period.
  6. Theses, reports, and preprints published as a separate brochure are presented as books
4. The reference to the abstract or proceeding book should include:
  1. The word "in" in the normal font.
  2. The italicized words "Proceedings/Abstracts of".
  3. The full title of the conference in italics and without abbreviations like Int., Conf., and so on.
  4. The place and the date of the conference, in normal font.
  5. If available, the publisher and the year of publication in parentheses.
  6. After the comma, additional information: the volume if in the multi-volume proceeding book (Vol. 2,), and the first page (p. 123).
5. The reference to the e-Print archive should include:
  1. The word arXiv:.
  2. The manuscript number.
  3. The archive section in brackets.
Examples:

M.E.A. Coury, S.L. Dudarev, W.M.C. Foulkes, A.P. Horsfield, Pui-Wai Ma, and J.S. Spencer, Hubbard-like Hamiltonians for interacting electrons in s,p, and d orbitals, Phys. Rev. B 93, 075101 (2016) [DOI:http://dx.doi.org/10.1103/PhysRevB.93.075101].
L.D. Landau and E.M. Lifshitz, Mechanics. Vol. 1, 3rd edition (Butterworth-Heinemann, 1976) [ISBN 978-0-7506-2896-9].
S. Teitel, The Two Dimensional Fully Frustrated XY Model, in 40 Years of Berezinskii-Kosterlitz-Thouless Theory, edited by J.V. Jose (World Scientific, 2013), Chap. 1 [ISBN 978-981-4417-65-5].
Shoubin Kong, Qiaozhu Mei, Ling Feng, Fei Ye, and Zhe Zhao, Predicting Bursts and Popularity of Hashtags in Real-Time, in Proceedings of the 37th Annual International ACM SIGIR Conference on Research and Development in Information Retrieval, Gold Coast, Australia, July 6-11, 2014, p. 927.
Bum-Kyu Kim and Yong-Joo Doh, Switching current distributions in InAs nanowire Josephson junctions, arXiv:1605.03252 [cond-mat.supr-con].

Reviews of Modern Physics Style Guide
Physical Review Style and Notation Guide

5. Setting formulas
Formulas should be left justified. In split formulas the mathematical sign at the end of the first row is repeated at the beginning of the second row. Physical quantities are allowed to be denoted in Latin (not cyrillic) or Greek letters only. Chemical formulas should be typed upright. Indexes should be in Latin (not cyrillic) or Greek format.

Paper submission and correspondence with the author

1. Paper submission
The paper should be submitted in electronic form through the UJP online editorial system (additional instructions can be found at the link). If the author is submitting his/her paper for the first time thought the online editorial system, he/she should first register in the system by filling up the online registration form. After being registered, the author will get a password to access his/her personal cabinet (author's cabinet). To submit a new paper, the author should proceed to the section "New submission" in his/her cabinet and complete five consecutive steps that will be proposed by the editorial system. After the new paper is submitted, the author will receive a confirmation e-mail with unique number assigned to the paper and the paper will appear in the paper list in the author's cabinet, where the author will be able to trace the status of his/her paper continuously. If the paper is sent to the author for revision, the revised version of the paper can be submitted in the same way from the author's cabinet.

2. Documentation
In the process of paper submission, the author will be invited to sign the Copyright Agreement for the publication of the paper. The Copyright Agreement is assumed to be signed if the author has confirmed his consent with the text of the Agreement by ticking a box in the corresponding field of the online form. The electronic editorial system will not allow the author to proceed with the submission if the Copyright Agreement is not signed. If the author is an employer of an institution with restricted research regulations and the submitted material can include some non-disclosure elements, the author should additionally provide the cover letter from his/her institution with the official permission for publication and upload a copy of this letter together with the paper. The Ukrainian Journal of Physics, its founders, publisher, editors, Editorial Board members, and employers carry no responsibility for any possible violations of the existing legislation of Ukraine or any other country by the author.

3. Correspondence with the author
The paper having been registered, the official confirmation with the corresponding reference number is sent to the corresponding author by e-mail. All further correspondence with the author is carried out by the Section Editor, who is responsible for the journal section where the paper was submitted to. The final decision regarding the acceptance/rejection of the paper is also sent to the author by e-mail through the electronic editorial system.

4. Galleys
After the accepted paper was edited, the galleys are sent by e-mail to the corresponding author for the final approval. The author should send his/her corrections in three working days from the date the galleys were sent. If the Editorial Office did not receive the reply in three working days, the paper is published as it is. No further corrections are possible from that moment.

5. Publication
After the publication, the final version of the paper is sent to the corresponding author in pdf format by e-mail. UJP does not provide the authors with author proofs in print form.

Copyright Notice

Copyright Agreement
License to Publish the Paper
Kyiv, Ukraine

The corresponding author and the co-authors (hereon referred to as the Author(s)) of the paper being submitted to the Ukrainian Journal of Physics (hereon referred to as the Paper) from one side and the Bogolyubov Institute for Theoretical Physics, National Academy of Sciences of Ukraine, represented by its Director (hereon referred to as the Publisher) from the other side have come to the following Agreement:

1. Subject of the Agreement.
The Author(s) grant(s) the Publisher the free non-exclusive right to use the Paper (of scientific, technical, or any other content) according to the terms and conditions defined by this Agreement.

2. The ways of using the Paper.
2.1. The Author(s) grant(s) the Publisher the right to use the Paper as follows.
2.1.1. To publish the Paper in the Ukrainian Journal of Physics (hereon referred to as the Journal) in original language and translated into English (the copy of the Paper approved by the Author(s) and the Publisher and accepted for publication is a constitutive part of this License Agreement).
2.1.2. To edit, adapt, and correct the Paper by approval of the Author(s).
2.1.3. To translate the Paper in the case when the Paper is written in a language different from that adopted in the Journal.
2.2. If the Author(s) has(ve) an intent to use the Paper in any other way, e.g., to publish the translated version of the Paper (except for the case defined by Section 2.1.3 of this Agreement), to post the full Paper or any its part on the web, to publish the Paper in any other editions, to include the Paper or any its part in other collections, anthologies, encyclopaedias, etc., the Author(s) should get a written permission from the Publisher.

3. License territory.
The Author(s) grant(s) the Publisher the right to use the Paper as regulated by sections 2.1.1–2.1.3 of this Agreement on the territory of Ukraine and to distribute the Paper as indispensable part of the Journal on the territory of Ukraine and other countries by means of subscription, sales, and free transfer to a third party.

4. Duration.
4.1. This Agreement is valid starting from the date of signature and acts for the entire period of the existence of the Journal.

5. Loyalty.
5.1. The Author(s) warrant(s) the Publisher that:
– he/she is the true author (co-author) of the Paper;
– copyright on the Paper was not transferred to any other party;
– the Paper has never been published before and will not be published in any other media before it is published by the Publisher (see also section 2.2);
– the Author(s) do(es) not violate any intellectual property right of other parties. If the Paper includes some materials of other parties, except for citations whose length is regulated by the scientific, informational, or critical character of the Paper, the use of such materials is in compliance with the regulations of the international law and the law of Ukraine.

6. Requisites and signatures of the Parties.
Publisher: Bogolyubov Institute for Theoretical Physics, National Academy of Sciences of Ukraine.
Address: Ukraine, Kyiv, Metrolohichna Str. 14-b.
Author: Electronic signature on behalf and with endorsement of all co-authors.

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